I received an e-mail from the Missouri Secretary of State (SOS) announcing they were looking for volunteers to index the 1968 death certificates. If you want to volunteer, I included a link below. In the past, volunteers tend to get the death certificates indexed very fast.
Here is most of the e-mail:
Good morning everyone! I hope everyone is warm and cozy while trying to get some relief from this cold weather. If you need something to do while huddled under all those blankets and drinking that hot chocolate, I’ve got something for you (drum roll, please).
Yes, that’s right! The 1968 death certificates are online and ready to be indexed! Go ahead and break out your happy dance if you want to; I know this is what everyone’s been waiting for.
Here is the link to log in: https://s1.sos.mo.gov/records/archives/evolunteers/. Go ahead and reread the instructions to get yourself back in the groove and here are some reminders about some of our most frequently asked questions:
· Try your best! If something is messy or hard to read, do the best you can. Two to four indexers look at each record, so if you can’t read something, that is perfectly all right. There is no need to mark the certificate with “Illegible, Invalid or Missing Field(s).”
· Remember to always put a period after an initial or abbreviation, even if there isn’t one on the certificate.
· Only use the “Missing Name (Blank/Infant/Unknown/Unnamed)” note when the deceased person’s name is missing or unknown. If a parent or spouse’s name is missing, don’t flag the certificate or put “Unknown” in the indexing field.
· If the decedent is an infant without a first name (i.e. Infant, Baby Girl/Boy, Unknown, Twin A/B), make sure to add the note “Missing Name (Blank/Infant/Unknown/Unnamed).”
· Don’t forget the age! This will allow us to reverse engineer the year of birth. We’re just interested in the year, not months or days. Anyone under a year old should get a 0 in the year field.
· There’s no need to mark if the spouse is dead or divorced. We just need their name. If all it says is “Deceased” or “Divorced,” leave the field blank.
· If a parent or spouse has a prefix or suffix (Dr., Sr., etc.), you can ignore it.
· If a Social Security Number is too short or too long, mark it as “No” and add the note “Invalid SSN”.
· If a Social Security Number has a letter at the end, such as 123-45-6789A, ignore the letter and enter the last four digits. The letter corresponds to a person’s Social Security claim and is not part of their Social Security Number.
· Be careful once you get to St. Louis certificates. If the “County” field is blank, mark the dropdown menu as “St. Louis City.”
It is also important to note that Vital Records began using a new form around March of 1968. You will find an example of the new form below. The fields we are indexing are circled in red. This is something you will want to be aware of when you are indexing since some of the fields are located in different parts of the form then they were in previous years.
As always, let me know if there are questions at any point along the way and most importantly, have fun!
Missouri State Archives
PO Box 1747
Jefferson City, MO 65102