BillionGraves Updates Its Privacy Policy

Something that’s become common to my e-mail Inbox lately is a growing number of updated Privacy Policy notices due to the EU’s new GDPR privacy policy that goes into effect on May 25, 2018. If you aren’t familiar with the changes, you can look at a number of bloggers (for example: The Legal Genealogist – who has given several blog posts recently covering GDPR) who are covering the topic. Considering the substantial fines if the EU determines your company violated the new policy, it’s no wonder many have updated their privacy policies or require you to opt in. Here’s the basics of the new privacy policy that goes into effect on BillionGraves (I am using it as an example because it was one of the first e-mails I received about a new privacy policy resulting from GDPR):

By now, you’ve probably read dozens of emails exactly like this one, so we’ll keep it brief.

We’re updating our privacy policy in preparation for the EU’s General Data Protection Regulations (GDPR) to make our data collection process more transparent. This will give you more control over the data you share with us and how you let us use it.

Our Privacy Policy also explains how you can make choices about your data and provides details of how to contact us if you wish to exercise your rights.
For the full scoop, you can review our updated privacy policy here. It takes effect May 25th, 2018. By using BillionGraves on or after that date, you’ll be agreeing to the changes. If you have questions about these changes, feel free to reach out to us at here.

The BillionGraves Team

Updated BG Privacy Policy


This privacy notice discloses the privacy practices for BillionGraves. This privacy notice applies solely to information collected by this website and associated mobile applications.

You may use the website free and anonymous for personal research purposes. If you desire to add, edit or interact with any data then you must register for a free account.

During registration a user is required to give certain information (such as name and email address). This information may be used to contact you about the products/services on our site in which you have expressed interest. At your option, you may also provide demographic information (such as gender or age) about yourself, but it is not required.

What personal information is collected about you?

  • All data collected about you can be viewed, modified or deleted by logging in to and navigating to settings.
  • All activity by you on the website can be viewed by logging in to and navigating to profile.

How is the data used?

  • Your personal email and password are used to identify you to the website, enable certain functions such as adding, editing and interacting with BillionGraves data. It is also used to ensure the security of data added, modified or deleted from the website.
  • Your personal email may also be used for communications with BillionGraves about the following. You may opt in/out of any of these communications at any time.
    • Events in your area.
    • Photo requests in your area.
    • Communication with other users.
    • General news and educational information.
    • Promotional events that may benefit your research.
    • Changes to this privacy policy
  • If you contact us, we will use your information to respond to you regarding the reason you contacted us. We will not share your information with any third party outside of our organization, other than as necessary to fulfill your request.

Is your data ever shared?

  • Any personally identifiable data is NEVER sold, rented or shared with other entities.

How long will the data be stored for?

  • Your personal data is stored only as long as you maintain an account with BillionGraves. You may delete your account by logging in to and navigating to settings

What security procedures are in place to protect the misuse of your information?

  • The computers/servers in which we store personally identifiable information are kept in a secure environment.
  • We have in place appropriate physical, electronic, technical, operational and managerial procedures to protect all personal data both online and offline.
  • We use encryption of data at rest and in transit (https) to protect ALL personal data.
  • Our servers are accessible only to minimal authorized personnel.
  • All data access policies are based on a principle of least privilege.
  • Computing best practices are reviewed regularly.

Optionally, you may purchase access to our premium service BillionGraves Plus. We request information from you on our order form. To buy from us, you must provide contact information (like name and email address) and financial information (like credit card number, expiration date). This information is used for billing purposes only. We DO NOT store any financial information. All financial information is stored by our billing partners Stripe and Paypal. If we have trouble processing an order, we’ll use your email address to contact you.

We use “cookies” on this site. A cookie is a piece of data stored on your hard drive to help us improve your access to our site. For instance, when we use a cookie to identify you, you would not have to login with a password more than once, thereby saving time while on our site. Usage of a cookie is in no way linked to any personally identifiable information on our site.

This website contains links to other sites. Please be aware that we are not responsible for the content or privacy practices of such other sites. We encourage our users to be aware when they leave our site and to read the privacy statements of any other site that collects personally identifiable information.

From time-to-time our site requests information via surveys or contests. Participation in these surveys or contests is completely voluntary and you may choose whether or not to participate and therefore disclose this information. Information requested may include contact information (such as name and shipping address), and demographic information (such as zip code, age level). Contact information will be used to notify the winners and award prizes. Survey information will be used for purposes of monitoring or improving the use and satisfaction of this site.

We are the sole owners of the information collected on this site. We only have access to/collect information that you voluntarily give us via email or other direct contact from you. We will not sell or rent this information to anyone.

If you feel that we are not abiding by this privacy policy, you should contact us immediately via the Contact Us Form.

Standard disclaimer: This is not intended to be, nor should it be construed to be, legal advice. If you have legal questions, hire an attorney who specializes in the type of law you need advice on.


About Wichita Genealogist

Originally from Gulfport, Mississippi. Live in Wichita, Kansas now. I suffer Bipolar I, ultra-ultra rapid cycling, mixed episodes. Blog on a variety of topics - genealogy, DNA, mental health, among others. Let's
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